RaceCoach
Privacy policy
How RaceCoach handles your data: what we collect, why, who can see it, how long we keep it, and how to delete it.
Last updated: 27 October 2026
Contents
1. Who we are
RaceCoach is made by Traditio Digitalis Consulting Ltd, a company registered in Ireland (CRO number 795743), registered office Kinard Cottage, Kilbride, Arklow, Co. Wicklow, Y14 KH22, Ireland. We are the data controller for the personal data described here. Contact us at jon@traditiodigitalis.com or by post at that address.
2. What we collect
What we hold depends on your plan. On the Free plan your boat data stays on your phone; we hold only your account. On Entry and Pro, your boat data is stored in our cloud so it syncs and can be shared with your crew.
| Data | Examples | Where it is kept |
|---|---|---|
| Account | Email address, password (stored only as a secure hash), sign-in times, and the IP address and device details of your sign-ins, which our sign-in system keeps for security | Our cloud, all plans |
| Boats and crew | Boat names, who owns a boat, who crews on it, invites you send or receive | Our cloud (Entry and Pro); your phone (Free) |
| Performance Log and Session Notes | Sail and rig settings, conditions, text notes, voice notes, photos | Our cloud (Entry and Pro); your phone (Free) |
| Vakaros imports | GPS track, speed, heading and timing from sessions you import | Our cloud (Entry and Pro) |
| Location | Your position while the app is open, used for the Navigation map, speed, heading and VMG | We don't store it or send it to our servers: it's shown on your phone only. While the Navigation map is open, Google receives your device's IP address and may receive your position to show the map (see Google in section 4). The only location we store is the GPS track inside a Vakaros session you import |
| Subscription | Your plan, its status and renewal dates (not your card details, which Apple or Google hold) | Our cloud and RevenueCat |
| Crash reports | Device type, app version, what the app was doing when it failed, a sample of app performance measurements, and a random identifier for your installation of the app. We don't attach your name, email or account, and Sentry is set not to store your IP address | Sentry |
| Feedback | What you write in the feedback form. The form doesn't ask for or collect your name or email, so please don't type personal details into it | Google Forms |
The app asks your permission before it uses location, the microphone (voice notes), the camera or your photos (photo notes). You can refuse or change these in your phone's settings; the related feature then won't work.
3. How we use it, and why we're allowed to
We use your data only to run RaceCoach. We don't sell it, and we don't use it to build profiles for anyone else. RaceCoach currently shows no ads.
| What we do | Legal basis |
|---|---|
| Create and run your account, sync your boats and share them with your crew | Performing our contract with you |
| Check your plan and apply its limits | Performing our contract with you |
| Send password-reset emails | Performing our contract with you |
| Show your position on the Navigation map | Performing our contract with you; location only with your phone's permission |
| Find and fix crashes | Our legitimate interest in a working, secure app |
| Keep subscription and invoice records | Our legal obligations on accounting and tax |
| Warn you before deleting an inactive account | Our legitimate interest in not keeping data longer than needed |
| Read your feedback (the form is anonymous; if you'd like a reply, email us) | Our legitimate interest in improving the app |
We send you service emails only: password-reset codes when you ask for one, and the inactivity warning described in section 6. If we ever offer other emails, we'll ask you first.
4. Who can see your data
Your crew. Everyone on the same boat, owner and crew, can see each other's email address in the crew list. The owner can see the boat's data and, depending on the owner's plan, crew can view it or also add and edit entries. If you join a boat as crew, entries you add there are stored with that boat in our cloud, whatever your own plan.
Invites. An owner invites crew by sharing an invite code from the app, for example by message. We don't send invite emails, and an invite doesn't hold your email address. An invite expires after 48 hours.
Our service providers. These companies handle data so RaceCoach can run. Supabase, Resend, RevenueCat and Sentry process it for us, only for RaceCoach and under written agreements. Google and Apple decide for themselves how they use the data they receive, under their own privacy policies:
| Provider | What it does for us | Where |
|---|---|---|
| Supabase | Database, sign-in and file storage (your boats, notes, photos, voice notes, Vakaros sessions) | United Kingdom (London) |
| Resend | Sends password-reset emails | United States company; emails sent from its EU (Ireland) region |
| RevenueCat | Keeps track of your subscription status | United States |
| Sentry | Crash reports | European Union (Germany); Sentry is a United States company |
| Maps on the Navigation page: while the map is open, Google receives your IP address and may receive your position. Billing for Android subscriptions through Google Play | Under Google's own privacy policy: policies.google.com/privacy | |
| Apple | Billing for iOS subscriptions through the App Store | Under Apple's own privacy policy: apple.com/legal/privacy |
We may also disclose data where the law requires it.
5. Transfers outside the EU
Your data is stored in the United Kingdom. The European Commission has decided that the UK protects personal data to an adequate standard; that decision runs to 27 December 2031. Where a provider is in the United States (Resend and RevenueCat), the transfer is covered by the European Commission's Standard Contractual Clauses, and the UK addendum to them, in our agreement with that provider. Sentry keeps our crash reports in its EU region. Google and Apple handle data under their own privacy policies. You can ask us for a copy of the safeguards.
6. How long we keep your data
- While you use RaceCoach, on any plan including Free, we keep your account and cloud data.
- If you don't sign in for 24 months, we email you a warning. If you still haven't signed in 30 days later, we delete your account as described below.
- If your paid plan ends, your cloud data stays and becomes read-only; see the terms for what each plan can do.
- If you archive a boat, a note or a category, it is permanently deleted 30 days later, with its photos and voice notes.
- Server and sign-in logs, including IP addresses, are kept for up to 7 days.
- Subscription and invoice records are kept separately for as long as accounting and tax law requires.
- Crash reports are kept for 30 days.
7. Deleting your account
You can delete your account at any time in the app: Account > Delete account. You can also ask us to delete it without the app: see Delete your RaceCoach account. Deletion is permanent and can't be undone.
When you delete your account:
- Your account, and the boats you own with everything stored under them, are deleted for everyone. Your crew lose access to those boats. To keep a boat for your crew, transfer its ownership first.
- On boats where you are crew, you are removed; the owner keeps the boat.
- On other people's boats, your text notes stay with the boat with your name removed. Your voice notes and photos there are deleted. Vakaros sessions you imported there stay with the boat and count as the owner's.
- Your subscription record at RevenueCat is deleted.
- Data on your phone for that account is wiped.
Deleting your account does not cancel a paid subscription. Cancel it first in your App Store or Google Play subscriptions, or you'll keep being charged. Apple and Google keep their own billing records. Deleted data is removed from our live systems straight away; copies in our backups are overwritten within 7 days, and files may stay in temporary caches for a short time.
8. Your rights
You can ask us to:
- give you a copy of your personal data;
- correct data that is wrong;
- delete your data (or delete your account yourself, section 7);
- give you your data in a format you can take elsewhere;
- restrict or stop processing based on our legitimate interests.
Write to jon@traditiodigitalis.com or to our registered office (section 1). We answer within one month. If you're not happy with our answer, you can complain to the Data Protection Commission in Ireland (dataprotection.ie) or to the authority where you live.
9. Children
RaceCoach is not meant for anyone under 16. We don't knowingly hold data about them; if we learn that we do, we delete it.
10. Changes to this policy
We'll post any change here with a new date, and tell you in the app before a significant change takes effect.